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Visit Checklist: 3T Study

What this page tells you

Checklist for a 3T research scan: book CAMRIS under protocol 819126, pend the PennChart order for Kate, add to trackers, create the REDCap RID; bring ICF, W-9, demographic form, and C-2; tell techs to upload to Flywheel with protocol V5; afterward complete REDCap and reimburse.

Scheduling (done in advance): 3T Research Scans (3T Research Scans: Scheduling & Billing)

  • CAMRIS slot reserved on HUP6 FNDBAMR2 under protocol 819126
  • PennChart order pended and sent to Kate for signature
  • Order linked to research study (Research Exam diagnosis associated)
  • Radiology emailed to schedule once order is signed
  • Scan added to SCHEDULE TRACKERS (Scan Scheduling Trackers (sEEG, 3T/fMRI, 7T))
  • Scan added to CNT Imaging Google Calendar
  • Order # entered into CAMRIS
  • Patient reminder sent: 48-hour email + 24-hour call (Gabby)
  • REDCap profile created for participant (so they have an research ID - RID)
  • Flywheel handle ready: sub-RIDXXXX@davis:presurgicalEpilepsy

Forms to bring day-of:

Day-of reminders:

  • Tell techs to upload to Flywheel using protocol V5
  • Tell techs to push BOTH fMRI and 3T scans to Flywheel
  • Check in and out of CAMRIS while at the scanner for billing purposes
  • Note date of last seizure (flag if seizure in past 24 hours)
  • Confirm patient fills out: ICF, W9, C2, demographic form
  • Confirm every required signature and date field is fully completed by patient/guardian and study team. Consent Signing Checklist (Consent Signing Checklist)

After the scan: