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CRC Access Checklist (systems, badges, trainings)

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The October 2026 audit recommends merging this page with a sibling (see AUDIT.md). The content stands until then.

What this page tells you

Checklist of every account, training and badge a new CRC needs: IT access via Josh (ieeg.org, VDI, Leif, cnt-fs, SEAS email), PennChart/CRMS/CAMRIS/Greenphire/Flywheel/REDCap setup, listservs, PennBox, badge access for Stellar Chance, Pavilion, Stemmler Hall, and clinicaltrials.gov registration.

GENERAL ONBOARDING CHECKLIST

Applications/Programs:

    • Josh IT Access:
      * Ieeg.org
      * Remote Desktop Connection
      * Computer: MJ0HKNDA
      * VDI
      * Leif (must be de-identified): smb://leif.seas.upenn.edu/
      * Borel - used for reconstruction (must be de-identified)
      * Habitat - not really being used, just to pull old images out
      * UPHS VPN- have Josh email Kristy Peters (Kristy.peters@pennmedicine.upenn.edu
      * Labarchives
      * cnt-fs (must be on irbs first, PHI)
      * cnt1 (must be on irbs first, PHI)
      * seas email
      1. Go to this link: https://cets.seas.upenn.edu/
      2. You’ll have to request an account and it will need to be verified that you are eligible for a seas account
      3. CETS will let Josh know when it was ready.
      4. need to go to website to reset password when email is activated (ask josh)
      1. https://cets.seas.upenn.edu/
  • Work station log in for hospital computer--submit UPHS ticket ??
    • ieeg processing
    • PennChart Trainings (instructor led)
      • Carolyn/Gloria/Naseem/Annemarie will request, completed in Knowledgelink
        • need CRC PennChart Training with PennChart edit access -
          • Using SlicerDicer for Research (prerequisite for the course  below) 
          • PennChart Training for Research Coordinators. 
        • PennChart Training for Research Billers – OCR (3h) (COURSE UP.40009.ITEM.HSRWS171) 
        • PennChart APM Schedgistration: Basic Scheduling (8h) (COURSE HS.20002.ITEM.EPICAPM163)
    • CRMS training course
    • CAMRIS
      • Need your PennKey first
      • Email Rachel DeAngelis (BA) first to get added to CAMRIS protocols: rachel.deangelis@pennmedicine.upenn.edu (cc Kate Davis to get her approval easier)
      • Submit a ticket through the CAMRIS system to have the account activated
    • Greenphire Clincard System
    • Voxtool (Might need to update this)
      • Alfredo will set up
    • Flywheel (Might need to update this)
    • REDCap
    • CNT, Imaging, Collaborative, and ECOG Google Group Listservs
      • Need seas email first
      • Have current CRC add 
    • Implant, Imaging, + CNT Lab Calendar
      • Need seas email first
      • Have current CRC add 
    • PennBox
      • Once you have your PennKey, you can log in
      • Have current CRC add to all necessary folders
        • ensure owner of PennBox folders is in center
    • MRIcroGL
      • Should be already set up on computer
    • ITK-SNAP
    • Sublime Text
      • An app to edit code - can easily download from internet

  • Badge Building Access:

    • Stellar Chance & 7T Scanner Room
    • Hospital Badge
      • Mahgenn Cosico will help and Naseem Kerr
    • Hayden Hall + Suite 301
      • Mahgenn Cosico and Alexa Goldblum will help
    • Pavilion Access + EMU Testing Room
      • Go to badge office in HUP which is at the HUP Employee Entrance and ask to get access to Pavilion + EMU Testing Room - better if current CRC goes too and you can ask to have the same access
    • Stemmler Hall (Might need to update this)
      • This is the building you need to cut through to get to the 7T Scanner in Stellar Chance
      • Send an email cc'ing Gloria Easley and Carolyn Wilkinson to Alison Carey Alison.Carey@pennmedicine.upenn.edu with the following:
        • Full name
        • PennKey
        • 8 digit Penn ID + 2 digits of smaller number after it
        • "Hi Alison,
          I would like to request PennCard access to Edward J. Stemmler Hall for [First Name] [Last Name]. Having access would make it easier for us to enter the Stellar Chance Laboratories building for when we conduct 7T MRI Scans."
          To Email/Call:

  • Dorothy Brills (email: dcbrill@upenn.edu)- to be added to the clinicalTrials.gov 3T/7T Records
    Organization: UPenn
    first complete this survey: https://redcap.med.upenn.edu/surveys/?s=AXEARYD3JX
    after email Dorothy Brills letting her know you complete survey

Fellows Covering 7Ts (Might need to update this)